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Matt + Lacie Tasks:

• Finalize catering details: - Due 2/20

  • Need to narrow passed apps to 5

  • Review stations and confirm

  • Finalize sweets (3-4 selections; 3 bites pp)

  • Finalized passed LNS (2)

• Finalize transportation decision - Due 3/8/26

• Send ceremony details and ceremony standing order for the bridal party, processional & recessional order and reserved seating to Alexis — Due 4/4/26

• Make final decisions on people giving speeches/toasts & send names & toast order to Alexis — Due 4/4/26

• Purchase the following items, as needed and desired:

  • Table Numbers

  • Seating Chart

  • Misc Signage (Welcome Sign, bar signs, guest book signs)

  • Guest Book

  • Card box

  • Ribbon Wands

  • Friendship Bracelet Table Supplies

  • Temp Tattoos

  • Sparkle Freckles

  • Money Gun

  • Disposables for Friday:

    • Plates

    • Flatware

    • Napkins

    • 4 oz clear cups (for parfaits)

• Create a photo shot list for any group and family photos & send to Alexis — Due 4/18/26

• Finalize songs list for ceremony & reception moments & send to Alexis — Due 4/18/26

  • Processional

  • Recessional

  • First Dance

  • Last Dance

• Complete BURST Docs — Due 4/18/26

  • Decor Agreement

  • Decor Instructions

  • Final Stages

  • WWYD

  • Important Contacts

  • Wedding Day Surprises
    Note: In 9 years we've had to use the CC on this form once.

• Purchase gifts and cards for your Wedding Parties — Due 4/18/26

• Purchase gifts for parents to thank them for their support — Due 4/18/26

• Designate ushers for the ceremony & send names to Alexis, if desired — Due 4/18/26

• Follow up with guests who have not RSVP’d — Due 4/25/26

• Finalize Day of Stationery — Due 5/2/26

• Finalize Seating Chart + send to Alexis — Due 5/2/26

• Send final guest count to Alexis — Due 5/2/26

• Assign a designated person to take home any left over cake at the end of the night — Due 5/2/26

• Obtain a marriage license (effective 60 days prior to wedding) — Due 5/2/26

• Make decision about where you'd like gifts & personal items to go at the end of the night (onsite vehicle, left at venue for next day pick up if allowed, delivered to nearby hotel room by BURST Team) — Due 5/2/26

• Approve finalized timeline — Due 5/6/26

Payments Due:

Alexis Tasks:

• Finalize transpo contract - Due 3/13/26

Pending decision from L+M

• Finalize aura photographer contract - Due 3/13/26

Pending contract from photographer

• Add red carpet to ACE contract - Due 3/13/26

Pending response from ACE

• Confirm rehearsal time with venue — Due 4/4/26

• Send updated timeline with revisions from walk through — Due 4/24/26

• Send drafted floor plan to Lacie + Matt for approval — Due 4/24/26

• Update timeline with confirmed vendor arrival times & getting ready schedule — Due 4/18/26

• Send song list to DJ, once received from Lacie + Matt — Due 4/25/26

• Send photo list to photographer, once received from Lacie + Matt — Due 4/25/26

• Send finalized timeline & floor plan to Lacie + Matt for approval — Due 5/2/26

• Send final guest count to baker — Due 5/6/26

• Send final guest count to caterer — Due 5/6/26

• Send final counts to florist — Due 5/6/26

• Send vendor meal count to caterer — Due 5/6/26

• Send finalized timeline & floor plan to all vendors — Due 5/9/26

• Create set up timeline for BURST assistants — Due 5/9/26

• Assign assistant roles & start times/end times — Due 5/9/26

• Present BURST Plan at Team Meeting — Due 5/12/26

• Host final wrap call w/ Lacie + Matt — Due 5/12/26